The Workspace Library is a central hub where you can store, create, and manage team assets like themes and templates. It enables easy reuse of these assets across multiple boards within your workspace.
This guide will assist you in making the most out of the Workspace Library, enhancing both efficiency and collaboration within your team.
Access Workspace Library
Assets from the Workspace Library can be used in multiple boards across the Team Space. When users make changes to workspace assets, the boards that are using these assets will be impacted.
You can access Workspace Library by clicking on the tab “Workspace Library” from Team panel. There, you have three tabs where you can create assets such as:
- Themes
- Templates
- Images (Coming soon).
Workspace Themes
You can use themes from the Workspace Library for multiple boards within the Team Space. If you customize a workspace theme, it will affect all boards that are using that theme.Create Workspace Themes
In Themes Tab in Workspace Library, you can select “Create” to create a new workspace theme using one of the following methods.- Extract from image: Upload brand logo or app screenshot(s) to extract colors.
- Extract from webpage: Generate theme from a webpage URL.
- Import from existing board: Duplicate theme of an existing board.
- Set up manually: Manually input theme colors and fonts.
To create a new theme in the Theme Settings panel on your board, simply select “Save to Workspace Library” and then choose “Save as new theme.”
Add Workspace Theme to Board
After you create a new workspace theme, you can easily apply it to your board by following these steps:
- Open the board where you want to use the theme.
- Go to the Theme Settings panel and choose the workspace theme you want to apply. You can also the option to create a new board theme using the available methods above.
Customize Workspace Themes
You can always edit your previously set up theme using the Theme Settings panel.
- In Workspace Library: Simply select “More actions” on your desired Workspace theme and chose Edit Theme.
- In Theme Settings panel: Select “Edit” on the top right corner of the panel.
Once selected, you can make necessary customizations on the theme Colors, Fonts, Sizing, Spacing, Shadow, Border radius or Icon sets. Any changes you make will automatically apply to all boards using this theme within the Team Space. Make sure you preview them on the actual designs and are satisfied with the result before applying.
- Colors: Besides manually adjusting one color to another, you can select from a list of handpicked beautiful, trendy color palettes.
- Fonts: Choose from a list of 100 popular fonts for web apps and mobile app
- Sizing and Spacing, Shadow, Border Radius: Adjust the overall sizing, paddings, shadow, and border radius of all components in your designs
Save Custom Theme as Workspace Themes
Once you have made changes to the theme, the theme name changes to ‘Custom’ in In the ‘Workspace Theme’ dropdown. You can save this Custom theme as a new Workspace theme by selecting “Save to Workspace Library”:
- Save as new workspace theme
- Select an existing workspace theme to overwrite.
Workspace Templates
In your workspace, you can save, update, and share templates. This means that any team member can save frequently used screens or components to the Workspace Library from any board.Create Workspace Templates
To create a Workspace Template, start by selecting the elements you wish to save and clicking the “Save” button on the toolbar in the toolbar.The “Save to” toggle switch lets you choose where you’d like to save your template. You can choose either This board or the Workspace library.
To turn a board template into a workspace template in the editor, follow these steps:
- Click on “More actions.”
- Select “Move to Workspace Library.”
- Choose an existing category or create a new one for the board template you want to move.
Store and Manage Workspace Templates
After you’ve created your templates, here’s where you can find them:
- In Board: in Workspace library tab in Saved Library panel on the right
- In Space view: In Templates tab in Workspace library.
Impacts of Changes to Workspace Synced Templates
When a workspace template is modified, it can impact other boards and may require action from users who use those boards. If your workspace synced templates have been updated by you or another workspace member and are now outdated, you will see several indicators:
- An arrow icon in your Saved Templates panel.
- A banner in the Workspace Library tab with a “View updates” button.
- A new “Get new version” option in the Synced dropdown menu.
- An arrow icon on the outdated templates.
To update your templates to the latest version, click any of the above indicators. You can then view a list of all outdated templates and choose to update them as needed.
